The Financial Controller (FC) will be an integral part of a four-person Administration team that includes the Chief Financial Officer (CFO), Human Resources Manager (HR Manager), and Accountant. The FC, who supervises the Accountant, will be responsible for all financial accounting and reporting activities for the Prevention Center, which sustains complex operations with diverse funding streams, including government grants, private grants and contributions, rental income, and program service fees. The FC will coordinate the practical aspects of audit preparation (including the financial statement audit, CCSF audit/self-assessment, workers’ compensation audit, and other reviews), tax filings (including the Form 990, Form 1099s, etc), and other compliance reporting requirements. The FC will work closely and develop excellent communication and relationships with department leaders and their staff, not only to provide education on finance and accounting procedures, but also to explore how the finance and accounting function can support operations.
Working collaboratively with the CFO, the FC will provide support for management accounting activities, such as cash management, budgeting, forecasting, and analysis, including preparation for the Board’s Audit & Risk Committee and Finance Committee meetings. The FC will play a major role in influencing and shaping fiscal strategy, policies and procedures, and internal controls.
- Manage all accounting and reporting systems, ensuring compliance with US GAAP and nonprofit regulatory requirements.
- Process financial data and present financial statements and reports in an accurate and timely manner on a monthly, quarterly, and/or as needed basis.
- Monitor and communicate accounting or controls issues to the CFO in a timely basis.
- Account for fixed assets and investments in keeping with policies and guidelines.
- Supervise Accountant, including reviewing deliverables, managing performance, and providing ongoing training and professional development.
Building Management and Operations:
- Working collaboratively with the Centralized Operations Team, review monthly HOA and property management reports and respond to ongoing requests from the HOA, tenants, and/or property management firm.
- Ensure appropriate validity of tenant revenue and expenditure transactions in accordance with sublease and tenant agreement terms.
- Perform ad hoc analysis for building management and operational needs.
Compliance, Risk, and Controls:
- Monitor and improve internal controls and processes that safeguard assets and ensure appropriate validity of transactions for revenue, expenditures, and program budgets.
- Coordinate the practical aspects of audit preparation (including the financial statement audit, CCSF audit/self-assessment, workers’ compensation audit, and other reviews), tax filings (including the Form 990, Form 1099s, etc), and other compliance reporting requirements.
- Ensure compliance with all relevant federal, state and city regulations.
- Ensure that contracts are filed, recorded, and available for ongoing operational processes.
Funding and Financial Management:
- Manage all financial, project/program and grants accounting and reporting for public and private grants and donors, ensuring that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
- Prepare variance reports and analysis with a view to identify, explain, and correct variances as appropriate.
- Work closely and develop excellent communication and relationships with department leaders and their staff, not only to provide education on finance and accounting procedures, but also to explore how the finance and accounting function can support operations.
- Support CFO in budgeting, forecasting, reporting, cash management, and/or other analysis, including preparation for the Board’s Audit & Risk Committee and Finance Committee meetings.
- Liaise with the HR Manager to ensure the correct financial accounting of employee benefits such as Flexible Spending Account, Dependent Spending Account, workers’ compensation, commuter benefits, and 403(b) benefits.
- Act as a backup resource for processing the semi-monthly payroll when necessary due to the absence of the HR Manager.
May be required to assist with other projects or duties as assigned.
ESSENTIAL REQUIREMENTS & QUALIFICATIONS
- Ability and desire to honor the mission and values of the Prevention Center, to interact successfully and collaboratively at all levels of the organization, and to develop positive relationships in a culturally diverse workplace.
- Strong demonstrated knowledge of and ability to research and apply US GAAP and federal, state, and city regulations.
- Strong proficiency with Microsoft Excel (VLOOKUP, HLOOKUP, SUMIF, SUBTOTAL, Pivot Tables), comfortable with technology, and ability and desire to learn new software.
- Meticulous attention to detail.
- Humble, positive attitude, and strong work ethic. No task too small, no assignment too menial.
- Excellent written and verbal communication. Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
- Sound judgment, integrity, and ethics. Ability and desire to handle sensitive information in a confidential manner. Must be able to tailor appropriate information sharing to relevant audience given complexity of work with multiple stakeholders.
- Bias for action and comfortable with ambiguity. Ability to act on limited information when necessary while also seeking supervision when in need of further direction. Fast learner; ability and desire to learn new skills and develop new abilities when requirements shift. Seeks out challenges as professional and personal opportunities to grow, takes unexpected setbacks in stride, and finds resilience to overcome obstacles.
- Ability to work independently and as a member of various teams.
- Excellent organization skills, ability to successfully manage a large volume of work, meet multiple and often competing deadlines, and respond with flexibility to unanticipated requests.
- CPA qualification preferred.
- Supervisory experience, particularly managing a small team, strongly preferred.
- Accounting system implementation and improvement experience strongly preferred.
- Internal controls implementation and improvement experience strongly preferred.
- Nonprofit accounting and/or auditing experience, particularly with diverse funding streams, strongly preferred.
- Government grant accounting, reporting, and/or auditing experience strongly preferred.
- Payroll processing and/or auditing experience strongly preferred.
- Ability to have a flexible schedule, as extended working hours may be required during month-end and year-end.
- Full time.
- Position will be fingerprinted and reference-checked.
Typical Working Conditions:
Standard office environment with occasional travel within the Bay Area.
Computer, phone, fax, copier.
Essential Physical Tasks:
- Extensive keyboarding.
- Light lifting (lift, push, and pull up to 20 pounds unassisted on a regular basis).
San Francisco Child Abuse Prevention Center is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender, sexual orientation, or national origin.
Qualified candidates should submit a resume and a detailed cover letter to Frank Landin, Manager of Human Resources at employment[@]sfcapc.org.